Movers On Duty’s Free Moving Checklist
Moving can feel overwhelming, but with the right plan, it doesn’t have to be. As a professional moving company, Movers On Duty has seen firsthand how a clear, structured checklist can turn a stressful relocation into a smooth, well-managed experience.
We’ve created a step-by-step moving checklist designed specifically for Movers On Duty clients — covering everything from two months before moving day to the moment you settle into your new home.
Use this guide as a framework and adjust the timeline as needed to stay organized and in control throughout your move.
Key Moving Insights
Start planning at least 8 weeks in advance.
Early planning gives you time to set a budget, declutter, book movers, gather supplies, and handle logistics without rushing.
Set and stick to a realistic moving budget.
Knowing your budget early helps prevent surprises. Long-distance moves in the U.S. average around $4,000, so planning ahead matters.
Create a packing timeline and start early.
Packing gradually — beginning with non-essentials — keeps stress low and avoids last-minute chaos.
Keep important items with you.
Documents, valuables, and essentials should always travel with you, not on the moving truck.
8 Weeks Before Moving — Early Planning Stage
1. Decide on Your Moving Budget
Research typical costs for your move type and factor in mover fees, packing supplies, travel expenses, insurance, and a buffer for the unexpected.
2. Create a Moving Folder
Keep all estimates, contracts, receipts, and important documents in one physical or digital location for easy access.
3. Research Moving Companies
Look for licensed, insured, well-reviewed movers. Compare services, pricing transparency, and experience.
4. Get Quotes and Book Your Movers
Request multiple estimates and book early, especially for peak moving dates. Movers On Duty does not require a deposit and allows free rescheduling.
5. Choose Your Moving Date & Give Notice
Confirm your moving date and notify your landlord if required.
6. Request Time Off Work
Plan time off for packing, moving day, and settling in.
7. Start Decluttering
Sell, donate, recycle, or discard items you don’t need. Fewer items mean a faster, cheaper move.
8. Separate Valuables
Set aside documents, jewelry, electronics, and irreplaceable items to transport personally.
9. Assess New-Home Logistics
Check truck access, parking, elevators, HOA rules, and any permits needed.
10. Begin School & Medical Transfers
Start transferring school records and medical documentation if applicable.
6 Weeks Before Moving
11. Finalize Travel Plans
Book flights, hotels, or vehicle maintenance if moving long-distance.
12. Notify Friends & Family
Let people know about your move and ask for help if needed.
13. Gather Packing Supplies
Boxes, tape, markers, bubble wrap — get everything early.
14. Start Packing Non-Essentials
Seasonal items, storage areas, books, and décor are great places to begin.
15. Stay Organized While Packing
Label clearly, avoid overpacking boxes, and keep an inventory.
16. Arrange Storage or Specialty Services
Plan ahead for storage, large items, or specialty moves.
17. Schedule Utility Transfers
Set disconnect and start dates for utilities at both locations.
18. Update Employers & Memberships
Notify HR, schools, gyms, subscriptions, and service providers.
19. Continue Decluttering
Keep trimming down items as you pack.
20. Prepare Pets
Update records, plan care for moving day, and reduce stress.
4 Weeks Before Moving
21. Change Your Address
Submit USPS forwarding and update banks, insurance, and subscriptions.
22. Confirm Utility Shutoffs
Double-check all disconnections and new-home activations.
23. Reconfirm With Movers
Verify dates, timing, addresses, and special instructions.
24. Increase Packing Pace
Create “Open First” boxes and label everything clearly.
25. Disassemble Furniture (If Possible)
Secure hardware and prep large items.
26. Use Up Perishables
Reduce food waste and lighten your load.
27. Cancel Local Services
Return rentals, library items, and cancel memberships.
28. Organize Important Documents
Keep them accessible and separate from household goods.
29. Consider Additional Moving Insurance
Evaluate coverage needs for high-value items.
30. Identify New Care Providers
Doctors, vets, pharmacies — line them up early.
2 Weeks Before Moving
31. Finish Most Packing
Leave only essentials unpacked.
32. Pack Suitcases & Essentials
Prepare for the first few nights in your new home.
33. Dispose of Hazardous Materials
Paint, propane, fuel, and chemicals must be handled separately.
34. Cancel Final Subscriptions
Wi-Fi, cable, deliveries, and services tied to your old address.
35. Prepare Your New Home
Cleaning, internet setup, and insurance should be ready.
36. Finalize Plans for Kids & Pets
Arrange care or quiet spaces for moving day.
37. Deep Clean & Make Repairs
Leave your old place in good condition.
38. Prepare Payment & Tips
Confirm payment methods and tipping plans.
Moving Week & Moving Day
39. Pack Last-Minute Items
Use your checklist and keep “do not pack” items separate.
40. Confirm Arrival Time
Reconfirm with your movers the day before.
41. Prepare Both Homes
Clear paths, protect floors, and ensure utilities are on.
42. Final Walkthrough
Check every room, shut off lights, return keys.
43. Coordinate With Movers
Communicate clearly, then let the pros handle the work.
44. Take Inventory & Note Issues
Inspect items and document anything immediately.
45. Unpack Essentials First
Beds, toiletries, kitchen basics — comfort comes first.
46. Handle Post-Move Updates
Driver’s license, vehicle registration, voter registration.
47. Enjoy Your New Home
Relax, celebrate, and settle in at your pace.
Final Thoughts
Moving is a big undertaking, but with proper planning and the support of a trusted mover like Movers On Duty, it becomes manageable and stress-free.
Plan ahead. Stay organized. Trust professionals who care.
We’re here when you need us — today, tomorrow, or years down the road.
